The Cumberland County Library lower level meeting room can be booked during regular library hours without a fee by calling the Cumberland County Library at 453-2210.  Ask for Administrative Secretary and/or Library Director.

The following groups and organizations (in order of preference) may schedule meetings on a first-come, first-serve basis:

1. Cumberland County Library.

2. Cumberland County Government and adjunct agencies.

3. Other Governmental agencies.

4. Non-profit groups.  (Must submit application and proof of non-profit status if requested (501c3)).
   
   Interpretation of non-profit status and other application arrangements may be brought to the attention of the Cumberland County Library Commission if necessary.

Regulations:

The meeting room shall not be used for commercial purposes.  Exceptions may be made for such events as art exhibits, where price tags may be displayed on exhibited items.  No employee of the Library or member of the Library Board shall participate in any financial transactions involving exhibited items.

The meeting rooms may not be used for religious or partisan political purposes.

Application for usage shall be made to the Library Director or Administrative Secretary on forms to be provided by the library.  The meeting room must be used only for the purposes set forth in the application.

The application shall be made prior to the date requested.

There should be no charge to library-sponsored or library related organizations.  No gratuities may be paid to any library employee for utilization of the meeting room.

The individual signing the application for a meeting room must be over 18 years of age and must agree to be individually legally responsible for all damage to any property of the library resulting from the negligence, carelessness, or willful acts of many member, officer, employee, agent or of any of the invitees utilizing the room during the hours reserved on the application.

The organization shall be responsible for setting up and taking down of chairs.  (50 chairs and 2 tables are available for set-up)

Smoking is not allowed in the entire library.

No activities will be permitted in the library that will interfere with the normal activities of the library.  This restriction refers to both the size of the group and to any sounds that might be disturbing.

No grant of permission to use library property shall carry with it any right to exclude members of the Board of Trustees or Board.

The meeting room may not be reserved for regularly scheduled meetings (i.e., monthly or more frequent).  The Library reserves the right to cancel.

If the use is for an organization composed primarily of children, there shall be at least one adult in attendance during the time reserved for the use of the room for every 15 children present.

No alcoholic beverages may be served.  Simple refreshments may be served provided that those conducting the meeting take full responsibility for cleaning afterwards.  No refreshments may be served without the prior written approval of the Library Director or Administrative Secretary.

Meetings must adjourn at least 15 minutes before the Library's scheduled closing time.

The Cumberland County Library, Cumberland County Government, employees and Commission shall not be responsible for any accidents, loss of personal property, etc., occurring as a result of the utilization of the meeting room.

Granting of permission to use the library's meeting room does not imply endorsement of the aims, policies, or programs of any group or organization.  Publicity for meetings must not give the impression that the program is sponsored, co-sponsored or approved by the Library.

If these rules and regulations are violated by any group, the group is subject to the revocation of its privileges for future meeting room use at the discretion of the Library Commission of the Cumberland County Library.

August 17, 1993